“Matter-of-fact about the benefits of a total package” 

INBO’s Ruud Steenmeijer on Organice

Various systems and market players have come and gone since Ruud Steenmeijer, ICT manager at INBO, a group of architects, civil engineers and consultants, started investigating the possibilities of finding the right package to manage the huge flow of documents within INBO. Organice provides the answer, as their offices in Woudenberg and Amersfoort will find out later this month.

Ruud explains that Organice was singled out because it offered a number of specific product features. “Organice fits in perfectly within the Microsoft environment, its recognisability instils confidence among users. We don’t need to start up any intensive and costly training programmes, since working with it gives a sense of familiarity.”

Organice is able to establish a link with all aspects of the business, allowing a huge amount of information to be accessed, which in turn enables greater manageability. “For example, a big issue for us was the address management module. We have 10 groups, working in different offices, each dealing with its business contacts in a different way, sometimes using Excel, others using Word, or some other database. Organice brings them together.”

What’s more, because it’s an ‘open system’, Organice is an attractive format. What Ruud means here is its accessibility. “You no longer need to tell the secretary when you want to add an address, it’s possible to specify which parts of the documents you want to remain confidential and the circulation of the documents. A special distribution matrix has been developed, which enables documents to be sent and registered exactly according to your own requirements.”

Ruud remains matter-of-fact and objective when it comes to large scale automation programmes such as this. “Organice is highly affordable, an aspect which should not be underestimated when making a decision. What’s more, the choice has been based on a lot of research, both internal and external. We carried out an extensive survey of needs and asked various players on the market to look at these. The combination of product features and price meant that Organice came out top of the list.”

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